Privacy Policy

At When Nordic, we value your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use and store information when you visit our website or contact us regarding our services.

By using this website, you agree to the practices described in this policy.

 

1. Who we are

When Nordic AB
Stockholm, Sweden

We specialise in tailor-made journeys, corporate events and curated travel experiences across Scandinavia and Finland.

For any questions regarding this Privacy Policy or your personal data, please contact us at: info@whennordic.com.

2. What personal data we collect

We may collect and process the following information:

  • Name
  • Email address
  • Telephone number
  • Company name
  • Travel preferences or project details shared with us
  • Information submitted through contact forms
  • Technical website data such as IP address, browser type and pages visited

We only collect information that is relevant for communication, travel planning, business enquiries or improving our website and services.

 

3. How we use your information

We use your personal data to:

  • Respond to enquiries and requests
  • Design and manage travel experiences and events
  • Communicate regarding projects or collaborations
  • Improve our website and services
  • Send newsletters or inspiration updates if you have opted in
  • Meet legal and administrative obligations

We do not sell or share your personal data with third parties for marketing purposes.

 

4. Sharing information with partners

In order to design and operate travel experiences, we may share relevant information with trusted partners and suppliers such as:

  • Hotels
  • Transport providers
  • Activity providers
  • Local guides
  • Event venues

We only share information necessary for delivering the requested services.

 

5. Data storage and security

We take reasonable technical and organisational measures to protect your personal data from unauthorised access, misuse or loss.

Your data is processed and stored in accordance with applicable data protection legislation.

Your data is retained only for as long as necessary for the purposes described above or as required by law.

 

6. Cookies and analytics

Our website may use cookies and analytics tools to improve user experience and understand how visitors interact with the site.

You may choose to disable cookies through your browser settings.

A separate cookie notice may be provided on the website.

 

7. Your rights

Under applicable data protection legislation, including GDPR, you have the right to:

  • Request access to your personal data
  • Request correction of inaccurate information
  • Request deletion of your data
  • Withdraw consent for marketing communications
  • Object to certain types of processing

To exercise these rights, please contact us at: info@whennordic.com.

 

8. Third-party links

Our website may contain links to external websites. We are not responsible for the privacy practices or content of third-party sites.

 

9. Changes to this policy

This Privacy Policy may be updated as necessary. Any changes will be published on this website.

 

10. Contact

If you have questions regarding this Privacy Policy or the processing of your personal data, please contact:

When Nordic AB
Stockholm, Sweden
info@whennordic.com